Class Roster and Sign-In Sheet

The Class Roster and Sign-In Sheet report creates a roster for a class - whether already scheduled in the HLC or not previously scheduled - including space for student signatures. The report features option to print portrait or landscape - for extra width.

Tip: This report can be accessed directly from Class Management screens (Education tab) for any class that has students registered in it.

Tip: This report can be scheduled. This report opens in a new window. Once you close the window (or return to the configuration page of the report) you will be able to schedule the report using the Schedule This Report link found at the top right of page. See Scheduling a Report.

Creating a Roster for an Existing Class Scheduled in the HLC

To create a roster for an existing class scheduled in the HLC

  1. On the Reports tab, click Class Roster and Sign-In Sheet. The Class Roster and Sign-In Sheet page appears.

  2. Click Select a Class. The Search for Classes page appears.

  3. Enter desired search criteria. You may or may not, depending on your organizational hierarchy, be able to search additional affiliations by clicking Search Affiliations. See Searching for Affiliations for a Report. You are returned to the Search for Classes page with the affiliation(s) that you selected in the Class Affiliation box.

Note: You may also filter your search by Grading Status: Any, Grading Complete (Hidden), or Grading Not Complete (Visible). Selecting the Grading Complete for This Class check box when grading a class automatically moves the class to Hidden status.

  1. Click Search. A list of all classes meeting your specified search criteria will appear.

  2. Click the name link of the desired class. You are returned to the Class Roster and Sign-In Sheet page with the class that you selected next to Class Title.

  3. In the Printed Comments box, enter any comments that you would like to appear on the sign-in sheet.

  4. In Print Orientation, select Portrait 8.5 x 11in or Landscape 11 x 8.5in.

  5. In Display Options, select the Include User ID, Include Job Title, and/or Include Department check boxes.

Note: Easy Scan customers can also select to include a barcode for scanning the roster sheet.

  1. In Sort By, select Last Name, Department Name, or User ID.

  2. Click Continue. The report appears in a new window.

Creating a Roster for a Class that Was Not Previously Scheduled

To create a roster for a class that was not previously scheduled

  1. On the Reports tab, click Class Roster and Sign-In Sheet. The Class Roster and Sign-In Sheet page appears.

  2. Click Edit Summary Information to add the class information. The page refreshes to include the summary information.

Note: The information added here for this roster is not saved in the HLC.

  1. In the Class Title box, enter a title for the class.

  2. In the Start Date and End Date boxes, enter the start and end dates for the class.

Tip: You can also click  to select the dates.

  1. In the Start Time and End Time boxes, enter the starting and ending times for the class.

  2. In the Building box, enter the name of the building in which the class takes place.

  3. In the Instructor(s) box, enter the name(s) of the instructor(s) for the class.

  4. In Students, click Select a Student Group to search for and include a student group, or click Search for Students to search for and select specific students. See Selecting a Student Group for a Report and Searching for Students for a Report.

  5. In the Printed Comments box, enter any comments that you would like to appear on the sign-in sheet.

  6. In Print Orientation, select Portrait 8.5 x 11in or Landscape 11 x 8.5in.

  7. In Display Options, select the Include User ID, Include Job Title, and/or Include Department check boxes.

Note: Easy Scan customers can also select to include a barcode for scanning the roster sheet.

  1. In Sort By, select Last Name, Department Name, or User ID.

  2. Click Continue. The report appears in a new window.

Schedulable?

Timing

Export Formats

Related Reports

Yes

Real-time

HTML
Adobe PDF
Microsoft Excel

Class Contacts
Class Registration Status
Instructor Class Schedule