Acquiring a Student

Acquiring a student is an optional HLC feature that can be enabled by customer request. This feature allows organizations with multiple facilities within their hierarchy to copy a student record from one institution to another. The student can then have access to both HLC accounts with a single login (User ID and password).

Students who have been acquired by another institution can:

• Log into both institutions using a single login (user ID and password). When logging in, the student is presented with the Select Affiliation page and can choose the desired institution log into.

• Toggle from one institution login to another by clicking the Student link at the top of any page to return to the Select Affiliation page.

To acquire a student

1. On the People tab, click Acquire a Student. The Acquire a Student page appears.

2. Enter the desired student search criteria.

3. Click Search. A list of students matching the search criteria appears.

4. Click the name link of the student you wish to acquire. The Manage a Student page appears.

5. Edit general information as needed.

6. Click Supervisor/Manager if you wish to identify a supervisor/manager for the student.  

7. In the Hire/re-hire Date box, change the student’s hire/re-hire date, if desired.

Tip: You can also click  to select the date.

8. In the Review Month/Day box, change the student’s review month and day, if desired.

Tip: You can also click  to select the date.

9. In the Department list, select the student’s department.

10. In the Job Title list, select the student’s job title.

11. In the Active Date box, change the student’s active date, if desired. For important information about the active date, see Assignments Overview.

Tip: You can also click  to select the date.

12. In the Student Notes text area, enter any notes to the student, if desired.

13. In the Roles box, the Student role is selected by default.

14. Click Save.

Note: Acquired students remain active at their original institution. If your intent is to move a student so they are active at a different institution, make sure their record at the original institution is set to inactive.