The Class Contacts report creates a list of instructors and registered students (with option to include waitlisted students) for a specific class, including their contact information. This report is useful for notifying participants of any changes to a scheduled class. This can also be used for generating a list of waitlisted students (only) so that you can remove them from the roster and reschedule them for another class or to contact them about their options.
Contact information, such as phone number, will only be visible if the personal address and phone information has been added in the My Profile section of the student record. Instructor information will appear if the instructor has entered business address information in the administrator record.
Ü To create the report
1. On the Reports tab, click Class Contacts. The Class Contacts page appears.
2. Click Select a Class to select a class for the report. The Search for Classes page appears.
3. Enter desired search criteria. You may or may not, depending on your organizational hierarchy, be able to search additional affiliations by clicking Search Affiliations. (See Searching for Affiliations for a Report for more information.) You are returned to the Search for Classes page with the affiliation(s) that you selected in the Class Affiliation box. You may also filter your search by Grading Status: Any, Grading Complete (Hidden), or Grading Not Complete (Visible). Selecting the Grading Complete for This Class check box when grading a class automatically moves the class to Hidden status.
4. Click Search. A list of all classes meeting your specified search criteria will appear.
5. Click the name link of the desired class. You are returned to the Class Contacts page with the class that you selected next to Class Name.
6. In Class Status, select Registered Only, Wait List Only, or All Students.
7. In Display Options, select the Include User ID, Include Department, Include Supervisor Name, Include Email, and/or Include Instructors check boxes.
8. In Sort By, select Student Last Name, Department Code, or Department Name.
9. Click Continue. The report appears in a new window.
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« Tips
• This report can be scheduled. This report opens in a new window. Once you close the window (or return to the configuration page of the report) you will be able to schedule the report using the Schedule This Report link found at the top right of page.