Compliance uncomplicated
Nothing is more important than the care you provide your patients—so it’s vital those who administer that care remain fully licensed and in good standing. But with numerous individuals to track at once, it’s difficult to ensure your workforce is always compliant. Workforce Validate makes it simple—centralizing and automating the license and credential verification process.
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Keep track of what matters
With automated alerts, centralized profiles, and ongoing monitoring, compliance management has never been easier.
Proactive monitoring, total assurance
375+ certifications supported. 600+ state licensing boards monitored. With automated alerts, centralized profiles, and ongoing monitoring — comprehensive compliance management has never been easier.
Receive instant email alerts for expiring credentials, store employee data transparently in centralized profiles, and stay informed with weekly automated compliance reports.
Verify 375+ certifications with trusted boards like AHA and Red Cross. Get automated reminders for instant verification and expiration management.
Monitor federal, state, and industry lists for exclusions, detect compliance gaps using smart data tools, and resolve flagged records quickly.
Advanced algorithms prevent missed matches. Access custom reports, automated workflows, risk management tools, and real-time monitoring. Seamlessly integrate with HealthStream apps.
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Better information—better decisions
Managing your workforce comes down to trust, accountability, and staying adaptable. When you simplify processes, stay on top of compliance, and use clear, actionable insights, you’re not just audit-ready—you’re giving your team the tools to make confident, data-driven decisions.
Human Resources
Pre-hire checks, ongoing monitoring, and detail into HRIS make it easy to stay on top of changes.
Compliance Teams
Exclusions checks, flag alerts, audit-ready tracking.
Learning
License verification, verified data, integrated accuracy.
MDS Coordinator
Assesses residents, accuracy and reimbursement
We’re here every step of the way
Our goal is to provide an unparalleled experience for our customers. Through monthly webinars and user groups, we strive to keep our users up-to-date with the latest features and industry trends. Our dedicated onboarding teams are also available to assist new customers in getting started, while our ongoing support ensures that your team is set up for success.
Success Manager
Post-onboarding, our dedicated Success Manager ensures you're fully confident and proficient with your purchase.
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Tier 1 Support
Once you're all set, our team takes over to provide ongoingassistance.
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Community
Your purchase also gives you access to our user community forbest-practice guides and a network of cohorts to askquestions.
Increase your impact
Experience compounding benefits with additional tailored solutions.
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Comprehensive compliance—powered by hStream
Bring it all together with seamless access to the largest healthcare content marketplace, exclusive applications, specialized tools, and significant subscriber discounts.
Frequently Asked Questions
How does license and certification monitoring help with regulatory compliance?
Healthcare organizations must ensure that all professionals maintain active, valid licenses and certifications. Regular monitoring helps confirm compliance with state and federal regulations, reducing the risk of legal or financial penalties if an unlicensed or improperly certified professional delivers care.
How do regulatory agencies connect licensure or certification to patient safety and quality of care?
A lapse in licensure or certification may indicate that a healthcare professional has not met ongoing education or competency requirements, potentially compromising the quality of care. Continuous regulatory monitoring ensures that only qualified professionals with up-to-date credentials are allowed to treat patients.
How does regulatory monitoring influence risk management strategy?
Unmonitored lapses or disciplinary actions against licenses can lead to legal liabilities, insurance claim issues, or malpractice lawsuits. Proactive regulatory monitoring allows healthcare organizations to address any issues before they impact patient care or institutional integrity.
How does exclusions monitoring help with regulatory compliance?
Federal regulations, such as those enforced by the Office of Inspector General (OIG), require healthcare organizations to regularly screen employees, vendors, and contractors against exclusion lists like the OIG’s List of Excluded Individuals/Entities (LEIE) and state Medicaid exclusion lists. Failure to do so can result in civil monetary penalties, loss of federal healthcare funding, and potential legal action.
How does exclusions monitoring help with financial risk prevention?
Organizations that inadvertently employ or contract with excluded individuals or entities risk facing significant fines and being denied reimbursement for services provided to Medicare, Medicaid, or other federally funded healthcare programs. Monthly monitoring minimizes the risk of hiring excluded providers who could generate fraudulent claims.
How does exclusions monitoring help with patient safety and trust?
Comprehensive exclusions monitoring helps to ensure that healthcare organizations only work with qualified, legally allowed professionals and vendors, which is crucial to maintaining high standards of care and patient trust. By avoiding association with excluded individuals, organizations also protect their reputation and avoid potential harm to patients.
Exclusion Monitoring with HealthStream's Workforce Validate
You can reduce the amount of time spent manually checking licenses and exclusions and improve the confidence that you have that your workforce is compliant by using an automated primary source verification tool. Contact HealthStream today to learn more about how.
Protect Your Healthcare Organization from Licensure Fraud with HealthStream Workforce Validate
Licensure fraud poses significant risks for healthcare organizations, but with the right tools and processes, these risks can be mitigated. HealthStream Workforce Validate provides a robust solution for automating and enhancing licensure verification, ensuring compliance and protecting patient safety. \n\nFor healthcare organizations looking to improve their licensure verification processes and prevent fraud, HealthStream Workforce Validate is an invaluable tool. By implementing this solution, organizations can streamline verification, reduce risks, and focus on delivering high-quality care. To learn more about HealthStream Workforce Validate and how it can benefit your organization, visit our website or contact us today.
Better process—for better peace of mind
Take control of compliance and efficiency in your organization today. Contact us to learn how we can help you:
- Build a culture of compliance
- Ensure quality care and mitigate risk
- Automate monitoring to save time and resources
- Avoid penalties while keeping staff compliant