Prior to adopting myClinicalExchange, each BJC hospital managed students independently using spreadsheets, disconnected workflows, and and hospital specific onboarding packets. This led to a fragmented experience for both schools and students, resulting in redundant documentation checks, inconsistent requirements, and insecure sharing of sensitive health information. Tracking student compliance across sites was time-consuming, and BJC was vulnerable to audit risks.
BJC HealthCare standardized its student placement processes by consolidating affiliation agreements and implementing a shared regulatory packet for non-employees. With this foundation, they adopted myClinicalExchange to centralize communication, streamline preceptor vetting, and simplify document handling. The platform created system-wide visibility, allowing coordinators to manage onboarding and compliance from a single point of access.
BJC now supports over 5,100 students annually across 15+ facilities with greater efficiency and oversight. The adoption of myClinicalExchange reduced onboarding emails and manual spreadsheet tracking, giving coordinators real-time access to student status, location, and compliance data. This improved visibility has shortened turnaround times for internal and external reporting. With timestamped training completions, BJC can confidently demonstrate Joint Commission readiness and regulatory compliance. The platform has also strengthened HIPAA and FERPA protections by eliminating email-based document exchanges and enabled more consistent, data informed discussions around student-to-staff retention and workforce planning.
BJC HealthCare is one of the largest nonprofit healthcare organizations in the United States, serving patients and communities primarily in the St. Louis, southern Illinois, and mid-Missouri regions. Its East Region includes a network of hospitals and facilities that support thousands of undergraduate, post-licensures, and advanced practice nursing students annually.
"We needed standardization before we could scale. Now myClinicalExchange helps us manage compliance, streamline onboarding, and support regional collaboration."
–Kelly Small, BJC HealthCare
