HealthStream offers performance learning management solutions to help develop your healthcare staff into leaders and reduce turnover.
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View All ProductsWe understand the critical importance of earning and maintaining your patients' trust in the delivery of exceptional sedation and surgical outcomes. As a premier provider of healthcare education, we are committed to empowering you in promoting safer, more successful outcomes for each and every patient, without exception.
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Learn MoreOver the course of its 100-year history, the Henry Ford Health System (HFHS) has established a reputation for healthcare excellence and research innovation. The fifth largest employer in the Detroit metro area with approximately 23,000 employees, HFHS comprises five hospitals, a physician medical group, a physician network and a health insurance plan. More than 150 medical specialists and scientists associated with HFHS participate in hundreds of research projects. These activities are supported by $55 million in external and internal funding awarded each year. Additionally, a large pool of Continuing Medical Education (CME) professionals teaches courses and seminars.
An important role of the HFHS Compliance Office is to implement effective conflict of interest (COI) policies and procedures for HFHS staffers that enter into external relationships. It is also tasked with obtaining and tracking COI disclosures for thousands of “high-risk” employees, whose positions or outside activities increase the possibility that they could have a conflict in the future. For several years, the office used both an automated and a paper-based system for managing COI disclosures. The “homegrown” automated solution served much of the organization; however, it was based on a process management program not specifically designed to manage COI activities. Consequently, several operational deficiencies made its continued use impractical for HFHS. For example, the system was incapable of consolidating all COI functions across the entire HFHS organization and could not be accessed from outside the HFHS computer network. Desired capabilities, such as questionnaire branching and assignment of mandatory questions, were not available within the legacy software. In addition, the costs of contracting with an outsourced IT firm for program maintenance were growing each year.
The automated COI system did not offer reviewers realtime access to the disclosures of employees, and this meant disclosure forms and data were neither easily accessible nor readily available. Because many high-risk HFHS employees required repeated follow-up, the Compliance Office spent too much time tracking outstanding forms, and not enough time managing conflicts. For the Governance, CME, and Insurance Plan departments at HFHS, the Compliance Office relied on a cumbersome paper-based system that made it difficult and timeconsuming to oversee COI activities efficiently. Further complicating matters was the inability of the Compliance Office to efficiently aggregate data collected by its separate automated and paper-based systems.
We needed a sophisticated and comprehensive tool for streamlining COI processes that would also be simple to learn and use,
says Ron George, retired Chief Compliance Officer and current compliance consultant at HFHS. So it was important for us to partner with a vendor that offered a proven solution and track record.
At HFHS, the administration of COI processes was clearly hampered by the lack of a single centralized, electronic disclosure system. The organization’s legacy automation was incapable of consolidating its COI disclosure management processes across the enterprise and converting the unwieldy paper-based system into an electronic one. These factors were the primary drivers in the decision to deploy a new COI management solution. The Compliance Office was interested in implementing a proven COI-specific system that would create efficiencies for managing the disclosures of thousands of physicians, researchers, and other high-risk employees who needed to be entered into the system, tracked and followed-up with. HFHS required a solution that would help control costs by eliminating outsourced IT support, as well as to facilitate compliance with the more stringent National Institutes of Health (NIH) disclosure regulations which took effect in 2012. The Compliance Office determined that it needed a new comprehensive COI management solution that would support the following activities:
clearinghouse
The Compliance Office secured buy-in for deploying a new COI management solution after establishing a committee of stakeholders to redraft HFHS’s COI policies and procedures. A table that described policy requirements— and the associated technology needed to execute them—was created and approved. After evaluating the RFP responses of four prospective vendors and presentations by the top two candidates, the committee selected the COI-SMART software offered by HCCS, now a HealthStream Company, a leading provider of healthcare compliance training and tracking solutions. COI-SMART is a customizable and scalable program that automates cumbersome manual COI processes. The intuitive and easy-to-learn application has enabled hundreds of healthcare organizations to efficiently track and manage conflicts of interest while complying with the latest federal COI regulations.
HFHS didn’t have to wait long to see positive results. The Compliance Office reported benefits right after its initial roll out of COI-SMART. Prior to COI-SMART implementation, for example, it took up to five months to obtain a full disclosure rate of 100 percent for high-risk employees. After COI-SMART implementation, it took only two months to obtain a full disclosure rate of 100 percent for high-risk employees. Furthermore, fewer Compliance Office staff resources were required to manage COI activities. The deployment of COI-SMART has reduced the need for highly paid panel members to spend as many hours reviewing disclosures, while enhancing the Compliance Office’s ability to identify and resolve risks that might otherwise potentially harm the organization. The solution also has also proven more cost-effective than the previous “homegrown” automated system, in part because HFHS no longer needs to contract with a third-party IT company for program support. The system provided a clear and quick Return on Investment (ROI), Most at HFHS would agree that the decision to deploy COI-SMART was simple. “We couldn’t have chosen a more accommodating partner for this immense project than HCCS. When we’ve made feature enhancement requests, we’ve never been told, ‘No, that’s not part of the system,’” says George. “Instead, they say, ‘We understand. Let’s see how we can accomplish that for you.’” From start to end, he adds, HCCS has been supportive in helping HFHS realize its forward-looking vision for a COI management solution that automates processes, streamlines procedures, saves money and reduces risk.
HealthStream’s learning management system and comprehensive suite of competency management tools empower your healthcare workforce to deliver the best patient care.
View All Learning & PerformanceHealthStream offers performance learning management solutions to help develop your healthcare staff into leaders and reduce turnover.
View All ProductsHealthStream works with healthcare organizations to create engaging and high-quality training videos for your staff and management.
View All ProductsImprove care quality and save money by making informed decisions about your healthcare facility and staff with HealthStream's reporting analytics solution.
View All ProductsHealthStream's proven methods for the improvement and overall engagement of your healthcare staff foster a positive workplace and increase retention rates.
View All ProductsWhen you enact HealthStream's quality compliance solutions, you can do so with the confidence your healthcare organization will meet all standards of care.
View All Quality & ComplianceBe confident in your staff’s ability to reduce risk by providing compliance training that changes behavior.
View All ProductsDevelop next-level people for next-level care by prioritizing quality and safety improvements.
View All ProductsEstablish a culture of belonging with education supporting DEI, wellness, engagement, and leadership development.
View All ProductsUtilize patient access solutions and advanced reimbursement solutions to manage clinical denials and improve your organization’s reimbursement strategy.
View All ReimbursementExpand the decision-making skills and effectiveness of your healthcare workforce with HealthStream's clinical development programs and services.
View All Clinical DevelopmentLearn about our advanced resuscitation training solutions. Our solutions are designed to help improve patient outcomes.
View All ProductsUnlocking the full potential of clinicians goes beyond aspiration – it’s a commitment we embody. Our competency development solutions help personalize learning for every clinician so you can confidently bridge the gap between theory and practice for your nurse residents while meeting the unique development needs of your seasoned clinician.
View All ProductsEnhance maternal & child nursing care with solutions focused on improving the quality of care for mothers, infants, and children.
View All ProductsAddress staffing challenges, standardize orientation and onboarding, and deliver an effective training program for your team to easily achieve and maintain certification with our critical, emergency, and acute care solutions.
View All ProductsWe understand the critical importance of earning and maintaining your patients' trust in the delivery of exceptional sedation and surgical outcomes. As a premier provider of healthcare education, we are committed to empowering you in promoting safer, more successful outcomes for each and every patient, without exception.
View All ProductsOur solutions are meticulously designed to cater to the diverse needs of patients, healthcare professionals, and organizations. Within this innovative framework, we have curated specialized subsets of solutions aimed at addressing the ever-evolving challenges faced by individuals dealing with illnesses or chronic conditions.
View All ProductsMake sure your healthcare staff can schedule out appointments and work schedules with ease using HealthStream's line of software solutions.
View All SchedulingHealthcare workforce management is essential. We provide advanced scheduling solutions for organizations to solve issues such as nurse retention
View All ProductsComprehensive, industry-leading provider onboarding and credentialing software that validate health outcomes and support provider assessment.
View All CredentialingOur affordable CVO credentialing services establish patient safety by enabling primary source verification for your healthcare organization.
View All ProductsIntegrate with Epic to validate and add new providers directly to your provider master file.
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